Postdoctoral Research-Creation Fellowship (B5) (2021-2022)

1. PROGRAM OBJECTIVES

The objectives of the Postdoctoral Research-Creation Fellowship program are as follows:

• Contribute to the development of a new generation of researcher-creators within the academic and artistic communities;
• Help new doctoral graduates to strengthen their research-creation skills, enhance their creative processes and promote and disseminate their work. In this respect, the postdoctoral internship must constitute an added value to the applicant’s doctoral research-creation work;
• Encourage mobility towards stimulating and dynamic academic and artistic environments for research-creation, both nationally and internationally.

The Fonds uses the term research-creation to designate any research process or approach that fosters creation and aims at producing new easthetic, theoretical, methodological, epistemological or technical knowledge. All of these processes and approaches must include, to varying degrees (depending on the practices and temporalities specific to each project):

1) Creative or artistic activities (design, experimentation, technology, prototype, etc.)

AND

2) The problematization of these activities (critical and theoretical analysis of the creative process, conceptualisation, etc.).

As there can be no research-creation without give and take between the work of art and the creation process by which it exists, the Fonds requires that the creative or artistic activities and their problematization be carried out by the same person.

For the purposes of the Fonds, a research-creation approach is based on:

• A sustained creative or artistic practice;
• The problematization of this creative or artistic practice;
• The transmission, presentation and dissemination of the experimentation and/or results of research-creation projects of all types to students, peers and the general public.

Specifically, the research-creation activities carried out under this program must contribute to:

• The development of productions or works resulting from a creative or artistic practice, provided that they offer an element of renewal or innovation in terms of approach, process, technology, materials, form of presentation or experimentation, repertory or interpretative style. These productions must lend themselves to problematization leading to the development of new aesthetic, theoretical, methodological, epistemological or technical knowledge;
• The training of research-creation students;
• Greater recognition of individuals working on research-creation within their institutions and in national and international artistic and cultural environments and communities;
• The enrichment of the cultural heritage of Québec, Canada and/or the international community.

For the purposes of this program, performance in the context of a theatrical, choreographic or musical presentation is considered to be creation provided that it is innovative and gives rise to a problematization.

The following do not qualify for this program:

• Performance for the purpose of the interpretation or analysis of artistic works or productions;
• The development of productions resulting from an artistic or creative practice that are not accompanied by problematization leading to the development of new aesthetic, theoretical, methodological, epistemological or technical knowledge.

In keeping with its Knowledge Mobilization Strategy, the Fonds encourage postdoctoral research-creation fellowship recipients to carry out such activities (sharing, valorization, dissemination, etc.) for the general public, whenever such activities are relevant in the context of their research.

In accordance with the Fonds de recherche du Québec open access policy for the dissemination of research, all funding recipients must agree to provide open access to their scientific publications no later than 12 months after publication. To learn more about the FRQ’s requirements on this subject, please visit our page on open science.

Finally, the Fonds de recherche du Québec wish to contribute to supporting a research ecosystem based on equity, diversity and inclusion. Measures have been put in place to strengthen the integration of these principles. Funding recipients are also encouraged to consider them in the context of their research activities. For more information, please visit our website.

2. ELIGIBILITY REQUIREMENTS

Applicants must meet all eligibility requirements on the competition deadline of October 15, 2020 at 4 p.m.

2.1 Eligibility period and target group

This program is aimed at applicants who:

• obtained their doctorate in the 5 years prior to the competition deadline;

OR

• who will make their initial thesis submission no later than March 1st, 2022, the deadline by which grant payments must begin.

Eligibility will be determined based on the date indicated on the doctoral diploma.

2.2 Eligibility period exceptions

Exceptions regarding postdoctoral fellowship eligibility periods will only be considered in circumstances that are beyond the applicant’s control. Applicants may suspend or postpone their studies for parental leave, major family obligations, serious illness, or because of a disability. In all such cases, supporting documents must be submitted along with the application, in the sections intended for this purpose (see Section 3 – Submitting an application).

Parental leave, major family obligations or serious illness

Applicants who have interrupted or delayed their studies for parental leave, major family obligations or serious illness may be granted an eligibility period extension. In the case of parental leave, the eligibility period may be extended for up to one year per parental leave. In the case of major family obligations or a career interruption due to serious illness, the Fonds will determine the extension to be granted based on the supporting documents provided by the applicant.

Persons with disabilities  

Applicants who suspend or postpone their studies for reasons related to a disability may also be granted an eligibility period extension. This exemption is in accordance with the Act to secure handicapped persons in the exercise of their rights with a view to achieving social, school and workplace integration (CQLR c. E-20.1). Supporting documents are required and must be submitted with the application.

The Fonds reserves the right to refuse any request that is not adequately justified.

2.3 Citizenship and residence

To be eligible to apply for a postdoctoral fellowship, applicants must provide proof that they lived in Québec for 6 months of the 7 months prior to the competition deadline (see List of accepted documents) OR have a valid Régie d’assurance maladie du Québec (RAMQ) card* or official proof of eligibility for RAMQ (i.e. a letter from the RAMQ confirming that a new card has been requested).

To use a training award outside Québec, the recipient must have a valid RAMQ card or official proof of eligibility for RAMQ AND be a Canadian citizen at the time of application.

Individuals who do not have a valid RAMQ card or official proof of eligibility for RAMQ, or who are not Canadian citizens at the time of application, must pursue their postdoctoral internship in Québec. Their continuous physical presence in Québec is required throughout the duration of funding, apart from break periods listed in the university calendar. Those under co-supervision are also subject to this rule.

FRQSC scholarship holders must meet the citizenship and residency requirements throughout the duration of the scholarship.

* The RAMQ card is issued by the Québec government and allows the holder to benefit from the services covered under the Québec health insurance plan. Private health insurance cards do not replace the RAMQ card and are not accepted.

2.4 Restrictions

Applicants may only submit an application to one of the following FRQSC scholarship programs in the same year: Master’s Research Scholarships (B1Z); Doctoral Research Scholarships (B2Z); Scholarships for re-entering the Research Community (A2Z); Postdoctoral Fellowship (B3Z); Postdoctoral Research-Creation Fellowship (B5).

Applicants may only hold a scholarship from one of the Fonds (CGR, Section 3.1).

Applicants who receive or have received postdoctoral funding from a recognized agency in Québec or Canada (e.g. SSHRC, NSERC, CIHR, FRQSC, FRQNT, FRQS, FCAR, CQRS, etc.) are not eligible for this competition.

2.5 Choice of host environment (supervision and co-supervision, if applicable)

The research-creation postdoctoral internship may be carried out in an academic and/or artistic environment. The host organization(s) must enable applicants to join new networks, enhance their research-creation prospects and expose them to new approaches in a quality research-creation environment.

The postdoctoral research-creation internship may take place in a variety of settings: artists’ centre, cultural outreach agency, cultural journal, university research centre with programs that include and support research-creation, etc. The postdoctoral research-creation internship may also take the form of a collaboration with an artist or a group of artists. The applicant must plan to be present at the host environment on a full-time basis throughout the duration of the fellowship.

The host environment agrees to provide the artist with conditions that are conducive to artistic creation, production and dissemination. In certain cases, workspaces (e.g. studios) and other material resources needed for the internship will be requested. The host environment must also ensure ample opportunity for artistic exchanges between creators and collaborators.

The Fonds encourages mobility outside Québec and internationally, when permitted by the program’s eligibility requirements. However, the research can be carried out in Québec if the project brings added value to the applicant’s doctoral training AND the choice is clearly justified.

Supervising institution

A fellowship holder cannot be supervised by his/her doctoral research supervisor.

The supervised postdoctoral fellowship must be carried out at an institution other than the awarding institution or the co-supervisory/cotutelle institution (if applicable) of the doctoral degree.

Similarly, the supervisor cannot be affiliated with the institution where the applicant carried out his/her doctoral studies.

IMPORTANT: Applicants who completed a joint doctoral program offered by multiple universities are encouraged to choose a host environment that is not at one of these associated universities. If not, this choice must be fully justified in the application.

Co-supervising institution (if applicable)

The postdoctoral research can be co-supervised, provided that the applicant spends a minimum of 6 months of the 2 years at the co-supervisory environment.

A fellowship holder cannot be co-supervised by his/her doctoral research supervisor.

A co-supervised postdoctoral fellowship must be carried out at an institution other than the awarding institution or the co-supervisory/cotutelle institution (if applicable) of the doctoral degree.

Similarly, the co-supervisor cannot be affiliated with the institution where the applicant carried out his/her doctoral studies. Co-supervision of the postdoctoral fellowship by members of academic and artistic environments is encouraged.

The restriction regarding host environments for applicants who completed a joint doctoral program also applies to the choice of co-supervisory environment, if applicable.

An exception may be made in the case of major family obligations, a disability or for serious health reasons. Following analysis by the Fonds, an applicant may be authorized to propose a postdoctoral research project at the same institution that awarded their doctorate, but under a different supervisor. In order for the application to be considered admissible at the eligibility stage, it is the applicant’s responsibility to provide the necessary explanations in the “Justification of host environment” attachment and to upload relevant supporting documents (medical certificate, certificate of disability, proof of tax credit for caregivers, etc.) in the “Other documents” section. Note that these documents will be given to the scientific evaluation committee.

Field research and data collection trips are permitted. However, when these exceed a period of 6 months, a co-supervision agreement must be formalized in the application. A letter of acceptance must then be provided by the co-supervisor.

3. SUBMITTING AN APPLICATION

As indicated in Section 3.1 of the CGR, applicants are responsible for sending their application package to the appropriate Fonds by referring to the list of Research areas of the three Fonds.

An application consists of:

• The required forms available in the E-portfolio (see 3.1);
• Required documents, attached to the form (see 3.2);
• A creation portfolio, uploaded to the FRQSC’s cloud (see 3.3).

As indicated in Section 3 of the CGR, applicants certify that all information provided is accurate and complete, and undertake to comply with all rules and principles set out in the Fonds de recherche du Québec Policy for the responsible conduct of research. They authorize their institution to transmit, where applicable, any personally identifiable information resulting from the application of this policy. Applicants are asked to sign an agreement to that effect when submitting their application.

The FRQSC reserves the right to verify the authenticity of all documents and information provided in the application with the organizations concerned.

3.1 Forms

The necessary forms are available in the FRQnet portal no later than one month before the competition deadline.

Applicants must create a user account on the Fonds website before applying, if they have not already done so. Individuals who already have a Fonds personal identification number (PIN) have direct access to a FRQnet account and must update their E-portfolio profile. (Watch our video Premier accès à votre profil.)

It is the applicant’s sole responsibility to choose the right application form, the right funding program and the right Fonds for their application. In the event of an error in any of these respects, the Fonds will not transfer the application and the application will be deemed ineligible, either when assessed for eligibility or by the evaluation committee.

As indicated in the CGR (Section 3.6), forms may be filled out in French or English. However, the title and abstract must imperatively be in French. This information will be used by the Fonds for promotional and dissemination purposes.

Pages in excess of the number permitted in each section of the application will be removed from the application before submission for evaluation.

The following forms are required:

• POSTDOCTORAL RESEARCH-CREATION FELLOWSHIP (B5) APPLICATION FORM.

• CANADIAN COMMON CV and DETAILED CONTRIBUTIONS: The Canadian Common CV and “Detailed contributions” attachment file are available in the Toolbox section on the fellowship program page or directly in the “Activity details” box in the E-portfolio. The Canadian Common CV— “Fonds Société et culture” version—must be updated within the 12 months prior to the competition deadline. The Detailed Contributions file must be completed in due form and attached to the application in the appropriate section of the E-portfolio. To ensure that the attachment is properly transmitted to the Fonds, it must be saved in PDF format under “Canadian Common CV” in the E-portfolio.
• LETTER(S) FROM SUPERVISOR(S): Supervisors, and co-supervisors where applicable, must complete the form provided for that purpose in their own FRQnet E-portfolio and attach the required file (letter of acceptance). A supervisor and/or co-supervisor who has a Fonds personal identification number (PIN) has access to an FRQnet account and must update his/her E-portfolio, if this has not already been done. A supervisor or co-supervisor who does not have an FRQnet account must first create a user account.

Once they have been transmitted electronically in accordance with the instructions provided in the form, the form and letter will be automatically attached to the applicant’s fellowship application. Important: this letter is mandatory even if the letter of invitation from the host environment is written by the same person.

• TWO LETTERS FROM REFEREES: Letters of recommendation completed by referees provide support for the applicant and offer an informed outsider’s opinion of his/her qualities and abilities.

Referees must complete the form provided for that purpose in their own FRQnet E-portfolio and attach the required file (letter of recommendation). A referee who has a Fonds personal identification number (PIN) has access to an FRQnet account and must update his/her E-portfolio, if this has not already been done. A referee who does not have an FRQnet account must first create a user account. Once they have been transmitted electronically in accordance with the instructions provided in the form, the form and letter will be automatically attached to the applicant’s fellowship application.

The supervisors’, co-supervisors’ (where applicable) and referees’ letters must be completed in French or English and submitted electronically by the competition deadline. If any of these letters are not received by the Fonds, the application will be deemed ineligible. Only letters completed using the FRQSC form in the FRQnet portal will be accepted. It is the responsibility of the applicant to provide the persons concerned with instructions for creating an account and writing the letter, and to ensure that the letters and forms are submitted before the deadline.

3.2 Required documents

All required documents must be grouped and scanned (PDF file) into a single document for each of the appropriate sections in the “Activity details” box.

To be accepted, scanned PDF copies must be legible and without read protection or special double tab configuration.

Any official document submitted in a language other than French or English must be accompanied by a professional translation certified as a true copy of the original document. Any other document submitted in a language other than French or English must include a basic translation.

The Fonds recommends using the presentation standards set out in the Detailed Contributions file to format the research project description, bibliography and host environment justification.

“UNIVERSITY RECORD” SECTION

The following documents must be scanned and grouped into a single PDF document in the order listed below, before attaching them in the “University record” section:

• TRANSCRIPTS (mandatory – any missing or incomplete transcripts will render the application ineligible): Copies of the applicant’s official transcripts (i.e. issued by the institution and bearing its seal and the registrar’s signature or notice of conformity from a competent authority) for all master’s AND doctoral studies are required. Transcripts must be up to date and include all completed terms. While the form also mentions bachelor’s degree transcripts, these are not necessary under the postdoctoral fellowship program. If, for any reason, a transcript cannot be provided, a letter must be included explaining the reason why the transcript is missing (e.g. the institution where the applicant’s studies took place does not provide a transcript). More generally, any atypical situation related to transcripts must be explained in a letter attached to the application. This document must enable the Fonds to verify the eligibility of the application, and the evaluation committee to understand the applicant’s atypical background and to take it into consideration. The absence of such a letter, when required as described above, automatically renders the application ineligible.
• TRANSCRIPTS FROM EXCHANGE PROGRAMS (if applicable): Transcripts from exchange programs or courses (equivalences) are required.
• MARKING SYSTEM EXPLANATION (if applicable): For transcripts from institutions located outside Canada or the United States, the applicant must include a short letter explaining the institution’s marking system.

The following documents must be included in the appropriate sections of the form:

• JUSTIFICATION OF HOST ENVIRONMENT (2 pages) This justification must also demonstrate the quality of the integration plan.

• RESEARCH-CREATION PROJECT DESCRIPTION (3 pages)

• BIBLIOGRAPHY (1 page)

Applicants may include links to web pages as bibliographic references, where relevant. These web addresses may also be listed in the bibliography. However, the application must not be based in whole or in part on online content available to members of the evaluation committee.

 “OTHER DOCUMENTS” SECTION

The following documents are also required and must be attached in the “Other documents” section:

• DOCTORAL DIPLOMA: A copy of the applicant’s original doctoral diploma issued by the registrar’s office is required. If the doctoral diploma has not yet been obtained, proof of the initial thesis submission must be provided. If the thesis has not been submitted at the time of application, the applicant must include a letter addressed to the eligibility committee indicating the date at which the thesis will be submitted. Note: the document attesting to the official submission must be provided before the beginning of the fellowship.
• LETTER OF INVITATION FROM THE HOST ENVIRONMENT: An official letter of invitation from the head of an arts centre, cultural outreach agency, cultural magazine, research centre, university department or other organization authorized to supervise the internship confirming that the applicant has been accepted. Important: this letter may be written by the research supervisor. In this case, the supervisor’s letter is still required.
• PROOF OF REGISTRATION OR INVITATION (if applicable): Proof of registration or invitation to participate in a workshop, lecture, colloquium, meeting, biennale, festival, symposium or any other relevant event.
• VALID RAMQ CARD OR OFFICIAL PROOF OF ELIGIBILITY FOR RAMQ OR OTHER OFFICIAL DOCUMENT (mandatory): If the applicant does not have a valid RAMQ card or official proof of eligibility for RAMQ (i.e. a letter from the RAMQ confirming that a new card has been requested), the applicant must provide a copy of two different documents, each of which demonstrates that he or she has been living in Québec for at least six months of the seven months prior to the competition deadline (see List of accepted documents in the Toolbox).
• PROOF OF CITIZENSHIP (if applicable): Canadian citizens who were not born in Canada must provide a copy of a proof of citizenship (both sides).
• STUDY PERMIT OR VISA (if applicable): Applicants who are not Canadian citizens must provide a copy of their study permit or visa.
• PROOF OF CANADIAN PERMANENT RESIDENCY (if applicable): A copy of the applicant’s Canadian permanent resident card or immigration form (IMM-1000, IMM-5292, IMM-5688 or IMM-5617) for all non-Canadian citizens.
• SUPPORTING DOCUMENT FOR ELIGIBILITY PERIOD EXCEPTION (if applicable): Applicants seeking eligibility period exceptions in accordance with Section 2.2 above must provide an official document for each birth since the thesis submission or a medical certificate attesting to serious health reasons or disability.

Submitting the application

The applicant is responsible for ensuring that all required documents have been included and transmitted. Any missing document will render the application ineligible.

THE APPLICANT MUST NOT FORGET TO TRANSMIT THE APPLICATION AFTER COMPLETING AND VALIDATING IT, BY CLICKING THE “TRANSMETTRE” BUTTON IN THE FORM.

At any time, applicants may verify in their E-portfolio that the most recent version of their application has been successfully submitted. The application file in “My forms” should be flagged as “Transmis au Fonds” before the competition deadline. This indicates that the application has been received by the Fonds.

3.3. Creation portfolio (mandatory)

A portfolio is required, illustrating the applicant’s creative achievements. Each item in the portfolio must be related to the proposed project.

IMPORTANT: The compressed digital creation portfolio (ZIP file) must be identified as follows:

LAST NAME OF APPLICANT_APPLICATION NUMBER.

It must be uploaded before the competition deadline to the FRQSC’s cloud:

https://cloud.frq.gouv.qc.ca/u/d/db1f0cf24aa146dda1e3/

The digital file must be smaller than 9.8 GB.

The creation portfolio must be transmitted in digital form, with all its component documents assembled into a single compressed file (ZIP file). It must include a brief description of the items presented (one-page PDF document), establishing the relationship between each item and the submitted project. This document must allow easy identification of the different items making up the creation portfolio. The creation portfolio may include files of various formats: PDF, MPEG, PNG, MP3, MP4, MOV, etc. A press kit may also be included (PDF document). It is not recommended to only provide links to one or more websites. The inclusion of internet references should be considered an exception.

The person evaluating the application should not need to spend more than twenty minutes reading and assessing the creation portfolio.

Applicants are requested to send their accompanying documents only once, in their final version. In case of duplicate transmission resulting from a manipulation error, the most recent version will be considered for the evaluation.

The compressed digital file must be identified as follows: NAME OF APPLICANT_APPLICATION NUMBER. The Fonds will issue an acknowledgement of receipt within 5 business days after the transmission of the digital file to the FRQSC’s cloud. It is the applicant’s responsibility to verify and follow up if necessary, before the competition deadline. No documents will be accepted after this date.

If the portfolio cannot be transmitted in digital form, the applicant must notify the program officer and mail all documents being submitted for evaluation in triplicate to the following address:

Programme Bourse postdoctorale en recherche-création
Fonds de recherche du Québec – Société et culture
140, Grande Allée Est, bureau 470
Québec (Québec) G1R 5M8

The Fonds will keep the submitted documents for a period of 90 days from the date on the letter announcing the results of the evaluation. After this time, unless otherwise requested, they will be disposed of.

The Canada Post postmark or the dated stamp of a messenger service will be considered proof of submission before the deadline of October 15, 2020.

All applications received by the Fonds are assessed for eligibility. A notice will be sent via email no later than December following the competition deadline, informing the applicant of the status of his/her application and, where applicable, its transmission to the evaluation committee.

Applicants whose application package is deemed incomplete or invalid will be notified by email that their application has not been transmitted to the evaluation committee.

An incomplete application that does not contain the information necessary to establish eligibility or which cannot be evaluated will be deemed invalid by the Fonds. Any documents that are not required will not be submitted to the evaluation committee. Applicants will not be notified of any information or documents missing from the application and no reminder will be made.

Any documents received after the competition deadline of 4 p.m. on October 15, 2020 will not be considered and applications cannot be updated after this deadline.

4. APPLICATION ASSESSMENT

4.1 Evaluation process

As indicated in Section 4 of the CGR, the Fonds receives fellowship applications and submits them for evaluation by specially formed committees. Only those applications whose scientific quality is considered satisfactory are recommended for funding by the evaluation committees.

The committees are primarily composed of researcher-creators working in a university setting but in different disciplines. The research-creation project description should therefore be written in such a way as to be easily understandable in a multidisciplinary context. The committee may also include university researchers, professional artists or resource persons known for their expertise and skills.  The committees may need to consult outside experts. The conditions governing funding decisions are specified in Section 4.5 of the CGR.

4.2 Evaluation criteria, indicators and weighting

Committee members evaluate the applications according to the evaluation criteria, indicators and weighting specified in these program rules, based on the Fonds Scores and Ratings Grid.

To be recommended, an application must obtain an overall score of 70% or more. In addition, a score of 70% is required for the Research-creation project criterion.

Applicants are advised to attach equal importance to both the evaluation criteria and their associated indicators.

Applications are evaluated according to the following criteria, indicators and weighting:

Research-creation project (45 points)

• Originality and impact on the development or renewal of the field, and added value to the applicant’s doctoral work (10 points)
• Problematization of the creative or artistic practice, and appropriateness of the methodology for the stated objectives (15 points)
• Realism of the time frame and feasibility (10 points)
• Relevance of the planned dissemination activities (10 points)

Host environment (20 points)

• Quality of the plan for integration into the host environment (planned research, creation, teaching and dissemination activities, development of a network of contacts beyond the supervisor, proximity to other potential research and creation environments, access to documentary, material and financial resources, etc.) (10 points)
• Quality and relevance of the chosen environment to the project (including supervisors’ and co-supervisors’ letters)* (10 points)

Expertise (35 points)

• Quality of academic record and recognition (scholarships, awards and distinctions, training, academic standing, letters of recommendation from referees)* (10 points)
• Quality of achievements: production/dissemination (compositions, choreographic creations, recordings, environments, exhibitions, installations, works, etc.) and research-creation activities (design or development of creation or interpretation tools, publications, writing of articles, reviews and educational/instructional documents, etc.) (15 points)
• Relevance of professional academic and/or non-academic and/or artistic experience related to the project (e.g. research or teaching assistantships, teaching assignments, internships, employment, volunteer involvement, etc.) (10 points)

5. ANNOUNCEMENT OF THE RESULTS AND VALUE OF THE FELLOWSHIP

5.1 Announcement of results

The Fonds informs every applicant, via e-mail, of the evaluation and funding decision made with regard to his/her application. Competition results are officially announced on the Fonds website and a letter is sent to the applicant’s E-portfolio, generally at the end of the month of April following the competition deadline.

Successful applicants must accept or refuse the fellowship within thirty (30) calendar days after the fellowship offer was sent, in the “Manage my funding” section of their E-portfolio. An applicant who fails to accept the fellowship before the deadline is considered to have refused the fellowship (CGR, Section 5.2).

5.2 Value and duration of funding

The annual value of the postdoctoral research fellowship is $45,000. The FRQSC board of directors reserves the right to modify the value of scholarships at any time, without notice, notably in accordance with the credits allocated annually by the Assemblée nationale du Québec, its strategic priorities and budgetary process.

The duration of the postdoctoral research fellowship is a minimum of 6 months and a maximum of 24 months. An extension of funding for an additional year may be requested and granted on submission and evaluation of a plan for the mobilization, transfer and dissemination of knowledge stemming from the postdoctoral research, submitted to the Fonds during the second year of funding. This extension may only be requested once.

If the postdoctoral research is being carried out more than 250 km from Québec’s borders, an annual supplement of $10,000 will be granted for a total of $55,000 per year. In the case of co-supervision with a Québec institution, the amount will be adjusted in proportion to the number of months spent outside Québec.

5.3 Supplement for production, dissemination and promotion costs

The Fonds also offers a supplement of up to $5,000 per year for costs relating to the conduct of the research-creation project (studio rental, purchase of materials and supplies, equipment rental, transport costs for works and/or equipment, etc.) on submission of a justification of the expenses with the application form. The supplement also covers costs related to the dissemination and promotion of the research and/or creation.

Variable costs incurred by a non-academic host organization for expenses related to the research-creation project may also be claimed. The organization’s fixed costs are not eligible. Expenses will be reimbursed upon the presentation of receipts to the Fonds and providing that they were not reimbursed by another agency.

The evaluation committee recommends the amount of the supplement based on the submitted justification and taking into account the objectives of the research-creation project. As a result, the recommended amount may be less than the amount indicated in the application.

The Fonds will also reimburse the purchase cost of books and reference documents to a maximum of $500 per year.

6. TERMS OF THE FELLOWSHIP

To retain the fellowship, fellowship holders must meet the following basic conditions throughout the duration of funding:

• Respect the conditions relating to citizenship and place of residence.
• Have made an initial thesis submission before starting the fellowship and meet all requirements for the doctoral degree at the time of the third instalment.
• Be present at the host environment on a full-time basis to carry out postdoctoral research.
• Respect the rules relating to concurrent funding.
• Respect the rules relating to paid employment.

Fellowship holders who were not Canadian citizens at the time of application must live in Québec on a regular and daily basis throughout the entire duration of funding, even if their citizenship status changes.

Fellowship holders are required to inform the Fonds immediately if they cease to satisfy any of these conditions. Should any of these conditions no longer be met, the Fonds will be obliged to withdraw the fellowship and could request reimbursement.

6.1 Fellowship period

The fellowship period must begin between April 1, 2021 and March 1, 2022.

The fellowship is non-transferrable from one year to the next.

The fellowship is not retroactive and any work conducted in the months prior to April 2021 will not be funded.

For applicants who have already begun their research, the fellowship period starts no earlier than April 1st, 2021.

6.2 Fellowship payments

Fellowship instalments must be requested by the fellowship holder for each 4-month period, in the “Manage my funding” section of the E-portfolio. The first payment will only be made once the Fonds has received a certified copy of the fellowship holder’s doctoral diploma, certified by the Registrar’s office, or an official attestation of the initial doctoral thesis submission. A copy of the doctoral diploma or proof that all requirements have been met for the doctoral degree is required for payment of the third instalment.

Triannual instalment payments are made for the duration of the fellowship eligibility period, subject to the production of a satisfactory progress report along with the request for the 4th instalment.

Any unclaimed payment can be cancelled at the end of the period it covers, without advance notice.

6.3 Presence at the host environment

To retain the fellowship, the fellowship holder must be present at the host environment for the duration of the fellowship and devote himself/herself full-time to carrying out the research activities. Failure to respect this rule could result in the withdrawal of the fellowship. If, under exceptional circumstances, these conditions cannot be respected, the Fonds must be advised as soon as possible and will determine whether the fellowship should be maintained or cancelled

A 4-week annual vacation period is permitted.

Note that the postdoctoral fellowship cannot be suspended during the funding period. Under exceptional circumstances, the fellowship holder should contact the Fonds, which will analyze the situation on reception of the required supporting documents and approve or refuse the requested suspension.

6.4 Convertibility of the fellowship

A fellowship can be used as a start-up grant by a fellowship holder who is offered a position as a regular professor in a Québec university. The fellowship holder must have completed a full year of postdoctoral research (12 months) or received 3 full fellowship instalments before requesting to convert part of the fellowship (up to $15,000) into a start-up grant for the new position. The effective date of the start-up grant is the fellowship holder’s employment start date.

This grant is subject to the same rules as those of the Research-Creation Support for New Academics program. A person who benefits from this conversion remains eligible to apply for this program.

A SSHRC postdoctoral fellowship holder who has also received a FRQSC funding offer under this program and accepted it, may benefit from this conversion, if applicable.

6.5 Parental leave

A postdoctoral fellowship holder may receive an additional instalment for parental leave for a maximum of 6 months, if the research is interrupted in the 6 months following the birth or adoption of a child and the first instalment of the fellowship has already been paid. This supplement cannot be divided. In case of a parental leave of a shorter duration, the supplement will be adjusted.

In addition, the fellowship holder may suspend his/her research for parental leave without pay for up to one year. However, if the fellowship holder chooses to take the 6-month paid leave, the leave without pay is reduced to 6 months for a total leave of one year. These benefits are granted on analysis of the file and any supporting documents requested. Fellowship holders who find themselves in this situation must send an email to the program manager, who will contact them directly.

To receive the supplement for parental leave, the fellowship holder must suspend his/her postdoctoral research.

For more information about conditions regarding parental leave, refer to Section 6.13 of the CGR.

6.6 Reimbursement of travel expenses

Travel expenses to and from the host environment at the start and end of the postdoctoral program are reimbursed when supported by receipts, provided they were not reimbursed by another agency. The maximum travel allowance is equivalent to the price of one economy airline ticket. Fellowship holders who have not yet defended their thesis may be reimbursed for an additional round trip.

In addition, at the beginning and end of the postdoctoral fellowship, travel expenses outside Québec for the spouse and children of the fellowship holder may also be covered by the Fonds, provided they are not reimbursed by any other agency.

6.7 Concurrent awards

The fellowship may not be held concurrently with:

• A fellowship or scholarship from a Canadian granting agency such as the Social Sciences and Humanities Research Council of Canada (SSHRC), the Natural Sciences and Engineering Research Council of Canada (NSERC), the Canadian Institutes of Health Research (CIHR), etc.
• A fellowship or scholarship from a Québec granting agency such as the Fonds de recherche du Québec – Santé (FRQS), the Fonds de recherche du Québec – Nature et technologies (FRQNT) or the Conseil de recherches en pêche et agro-alimentaire du Québec (CORPAQ).
• Concurrent funding is prohibited with a scholarship from the Canada Council for the Arts (CCA) or the Conseil des arts et des lettres du Québec (CALQ) for the same project.

The fellowship may be held concurrently with:

• Scholarships and fellowships from ministries and agencies of the Québec and Canadian governments, other than those mentioned above;
• Private sector and university scholarships and fellowships.

6.8 Paid employment

A fellowship holder may accept paid employment provided that:

• the employment does not exceed 250 hours per 4-month period;
• his/her research supervisor does not object;
• the employment does not interfere with research activities.

The Fonds considers teaching a 45-hour course to be equivalent to 150 hours of employment. Note that the same 45-hour teaching assignment given to two groups during the same term constitutes two teaching assignments.

The salary that the fellowship holder receives exclusively for his/her research-creation project is considered to be a fellowship.

6.9 Modifying the research project, host environment or (co)supervisor

As indicated in Section 6.5 of the CGR, any modification to the research project, environment or (co)supervisor requires prior authorization from the Fonds. The fellowship holder must submit a change request in his/her E-portfolio in the “Manage my funding” section. The program officer will analyze the request and ensure that it does not affect the outcome of the initial application evaluation or its eligibility for the award program. The decision to accept or refuse the request will be communicated via email.

7. SCHOLARSHIPS OFFERED IN PARTNERSHIP

The FRQSC offers scholarships in collaboration with partners.

Eligible applicants are selected through a three-step process:

1. Applicant must select, in the ‘’Partenariats” section of the application form, one or more partners whose research areas are in line with the theme of their application.
2. The FRQSC sends the partners a list of interested applicants and the information needed to assess the relevance of the applications based on their strategic and research priorities.
3. Following evaluation of the applications by a peer committee, those that obtain a scientific excellence score of 70% and are deemed relevant by the partners concerned will be considered for partnership funding.

Like all other awards offered by the FRQSC, scholarships in partnership are granted based on merit following scientific evaluation by a peer committee.

By choosing to be considered for a scholarship in partnership and on obtaining this type of funding, the applicant agrees to being contacted by the partner for activities related to the research project.

Partner: 

8. EFFECTIVE DATE

The provisions set out in this document apply to the 2021-2022 fiscal year.

Version updated on the website July 9, 2020.